VACANCIES
DOCUMENT MANAGEMENT OFFICER
Job Descriptions:
- Manage all project documentation: receive, distribute, collect, organize, store, retrieve, and maintain documents, including but not limited to correspondence, emails, reports, drawings, and procedures.
- Establish and maintain an efficient, easily accessible filing system (both hard and soft copies) for physical and electronic documents, while tracking revisions and approval statuses.
- Monitor project progress and costs, collaborating with relevant departments to provide real-time updates.
- Coordinate with departments to prepare bidding documents, handover documents, acceptance documents, and as-built documentation.
- Perform other tasks as directed by superiors.
Job Requirements:
- Bachelor’s or Associate’s degree in Foreign Languages, Archival Studies, Accounting, Construction, Engineering, Project Management, or related fields.
- Proven experience in managing client and design documents (e.g., VDRL), with experience in international projects.
- In-depth knowledge of ISO administrative procedures and document management regulations for businesses and oil & gas projects.
- Experience in payroll processing, cost tracking, and project cost management.
- Proficient in drafting documents and reports as required.
- Fluent in English, with demonstrated ability to handle English-language documents.
- Advanced proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace (Forms, Spreadsheets, etc.), PDF software (Acrobat DC, Foxit, etc.), and project management tools such as Primavera P6 and MS Project.
- Skilled in using the Internet and search tools.
- Detail-oriented, professional, and adaptable to a dynamic work environment.
- Able to work under high pressure and willing to work overtime, weekends, or holidays as required.
Benefits:
- Full compliance with Vietnam Labor Law regulations.
- Professional and dynamic work environment.
- Opportunities for skill development in procurement and import-export fields.
- Access to additional training on technical aspects, products, and industry-specific details, with potential sponsorship for relevant professional courses.
- Bonuses for New Year, Women’s Day, April 30th-May 1st, National Day, Lunar New Year (13th-month salary), birthdays, weddings, funerals, and an annual company trip.
PROCUREMENT OFFICER
Job Description:
- Identify and evaluate suppliers that meet project requirements.
- Participate in drafting, compiling, and finalizing tender documents, including technical and commercial proposals.
- Collaborate with relevant departments (technical, accounting, legal, etc.) to ensure tender documents are complete and submitted on schedule.
- Negotiate, finalize, and sign contracts with clients upon successful bidding.
- Manage and archive tender documents and project-related records.
- Provide support to other departments as directed by management.
Requirements:
- Bachelor’s or Associate’s degree in Economics, International Trade, Business Administration, or related fields.
- Proven experience in preparing tender documents and planning procurement for materials in the Oil & Gas industry.
- Strong writing and presentation skills, with attention to detail and accuracy in document preparation.
- Excellent communication, negotiation, and teamwork abilities.
- Proficient in office software (Word, Excel, PDF, tendering software, etc.).
Benefits:
- Full compliance with Vietnam Labor Law regulations.
- Professional and dynamic work environment.
- Opportunities to develop skills in procurement and import-export activities.
- Access to training on technical aspects, Oil & Gas industry products, and relevant professional courses as required.
- Bonuses for holidays and festivals as per company policy and Vietnam Labor Law.
- Salary: To be discussed during the interview.
ADMINISTRATIVE & HUMAN RESOURCES OFFICER
Job Descriptions:
- Recruitment: Post job advertisements, screen applications, assist with interviews, and onboard new employees.
- Manage employee records: Handle labor contracts, social insurance, leave requests, and disciplinary matters.
- Process attendance, calculate payroll, and support the administration of employee benefits.
- Assist in organizing internal training programs and HR-related events.
- Perform other tasks as assigned.
Job Requirements:
- Female, recent graduate, aged 22–35.
- Bachelor’s or Associate’s degree in Human Resources Management, Administration, Accounting, Labor Management, or related fields.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Strong communication, organizational, and time-management skills, with a careful and responsible work ethic.
- Preference for candidates with experience in HR and administrative roles.
Benefits:
- Full compliance with Vietnam Labor Law regulations.
- Professional and dynamic work environment.
- Opportunities to develop skills in procurement and import-export activities.
- Access to training on technical aspects, Oil & Gas industry products, and relevant professional courses as required.
- Bonuses for holidays and festivals as per company policy and Vietnam Labor Law.
- Salary: To be discussed during the interview.